Director, Financial Services
London Public Library
Library Space is Community Place! LPL strengthens people and neighbourhoods by creating connections that enrich lives, inspire discovery, foster creativity, and expand possibilities.
London Public Library, through its network of 16 branches located throughout the city, is a dynamic and innovative library system that provides accessible, relevant, high quality library services that make a difference in the lives of Londoners. Located in the heart of southwestern Ontario at the midpoint between Windsor and Toronto, London has a population of more than 350,000 and is an ideal place to call home.
SUMMARY OF ACCOUNTABILITIES
Reporting to the CEO & Chief Librarian (CEO), the Director, Financial Services is accountable for providing leadership and management of London Public Library financial functions. The Director, Financial Services serves as “Assistant Treasurer” to the CEO and Library Board. The Director, Financial Services leads the following primary functions: resource and business performance planning, financial and systems accounting, budgeting, financial reporting, banking, audit relations, payroll, and any financial risk management services. He or she establishes and maintains internal controls to ensure compliance with financial legislation, professional standards, City of London by-laws, policies and procedures, where applicable, and LPL policies and procedures.
The position models leadership behaviours and actions consistent with London Public Library’s Mission, Vision, Values and Service Excellence Model.
Leadership & Administration
- Works with the Library Board, CEO and Senior Team to bring the LPL Vision, Mission, Services Excellence Model and Strategic Plan to life.
- Works with the CEO and Senior Team on the development and monitoring of the Strategic Plan, supporting the Library’s ability to respond to current and future opportunities and challenges.
- Provides specialist financial advice and input to strategic initiatives and projects, ensuring that the Library’s financial interests are safeguarded.
- Acts as Chief Executive Officer in absence of the CEO and Deputy CEO, or, as delegated, in all responsibilities.
Budget Development, Monitoring and Reporting
- Works closely with and supports the CEO in the responsible and accountable financial management of the Library.
- Acts as Assistant Treasurer to the Library Board and supports the CEO in the role of Treasurer to the Library Board.
- In collaboration with the CEO, leads the development of the annual operating and capital budgets and presentations to the Library Board, City of London staff, and City Council
- Prepares financial reports and monitors revenues and expenditures against budget, ensuring that expenses are controlled; advises appropriate supervisor/manager/director of any variances and ensures that negative variances are addressed.
- Prepares regular financial forecasts and communicates variances with Senior Team, in order to ensure that budget targets are met at the end of the year. Provides City of London with quarterly budget monitoring reports.
- Ensures that internal and external reporting deadlines are met.
- Monitors financial aspects of leases.
- Ensures the timely and accurate recording and reporting of financial information and preparation of financial statements. Analyzes the monthly, quarterly and annual financial statements.
- Prepares financial reports for the City of London, Province of Ontario and other funders.
- Coordinates the annual audit with external auditors. Prepares year end schedules, lead sheets, working papers and consolidated financial statements. Manages any risk requirements as may be identified in an audit management letter.
- Reviews the annual Charity Return for Canada Revenue Agency prior to its submission to CRA.
Financial Controls and Risk Management
- As Assistant Treasurer, acts as a signing officer on behalf of the Library.
- Reviews financial data on a regular basis for accuracy, completeness and compliance with legislation. Develops, implements, and monitors accounting controls and practices to ensure compliance with applicable legislation, standards and policies.
- Establishes, evaluates and monitors system wide cost and risk control procedures and compliance to those procedures in order to mitigate financial exposure and risks.
- Ensures that procurement policies, methods and contracts with suppliers of goods and services provide for the effective control of expenditures.
- Acts as a resource for and, as required, participates in goods and services procurement. Participates in the evaluation and negotiation of contracts with external suppliers, when required.
- Identifies risks and inefficiencies and works with management to develop and implement solutions to mitigate risk.
- Oversees cash flow forecasting, planning and management, taking appropriate measures where necessary in order to meet financial obligations.
- Performs financial analysis and financial modeling in order to provide financial and management decision-making information.
- Plans, organizes and directs the long-range goals and daily operations of the Financial Services Department, by managing the work and overseeing the quality and standard of work performed by direct reports.
- Seeks ways to continuously improve and streamline processes by implementing changes to internal Financial Services Department processes.
Renovation & Construction Administration
- Administers and oversees financial management of building construction and major renovation projects.
- Monitors capital expenditures, prepares continuity schedules for each project, tracks project balances, prepares and submits requests for reimbursement to City of London per schedule or as required.
- Monitors reserves held by City and budgets accordingly to meet current and future needs; provides projections to City staff.
Legislation and Standards
- Ensures compliance with government (federal, provincial and municipal) legislation and standards.
- Keeps current with, and implements, associated policies and procedures to ensure compliance.
- Ensures compliance with the Public Sector Accounting Board (PSAB).
- Reviews financial data on a regular basis for accuracy, completeness and compliance with Generally Accepted Accounting Principles (GAAP) and LPL policies.
Internal and External Partners
- Collaborates and proactively works with external partners, including audit, legal, banking, technical support, City of London staff, government agencies and other suppliers, as required.
- Collaboratively works with City of London staff and managers (Financial Planning and Policy, Finance, Taxation etc.) regarding budget planning and presentation, quarterly monitoring reports, capital expenditures, taxation, and year-end financial reporting.
- Facilitates communication of all departmental information between Financial Services Department and key internal/external stakeholders.
- Leads and/or participates on London Public Library cross-functional project teams to lend skills, competence and financial knowledge.
- Creates a team environment which fosters high performance and effective working relationships. Acts as a change agent to positively encourage others and manage change.
- Builds support for Library Vision, Mission, Service Excellence Model and Strategic Plan and departmental goals/objectives by communicating expectations and measuring outcomes. Looks for daily opportunities to highlight the connection between overall strategy and day-to-day operational activities.
- Manages and supports staff performance and development by:
- Providing consistent communication, feedback, coaching and empowerment;
- Working with staff to address/resolve performance issues;
- Documenting performance and conducting performance appraisals for direct reports.
- Creating development plans to build core competencies and personal effectiveness.
- Working in collaboration with the Manager, Training & Development to ensure that there is a training model in place for the department and that staff participate in training
- Builds teamwork and team effectiveness.
- Celebrates department by taking opportunities to express positive expectations and feedback on an individual basis and through team celebrations; share successes with other parts of the organization as appropriate.
Human Resources Management
- Hires, promotes and transfers staff; disciplines, demotes and discharges staff.
- Collaborates in the development and system-wide application of the institution's employee relations policies; ensures that such policies are applied.
- Participates in joint union-management committees as assigned by CEO.
- Participates as a team member in collective bargaining negotiations, providing financial costing and analysis in order for management to make sound decisions.
- Keeps current on the provisions and interpretations of Library Board policy and the Collective Agreement and ensures that they are properly applied.
- Performs the duties required of a supervisor under the Occupational Health and Safety Act and Regulations.
- Keeps current in the field of public sector accounting and its application to the public library setting.
- Keeps current with changes in legislation as it affects the library’s finances, and ensures the implementation of those changes.
Performs other related duties as assigned.
A degree in Business Administration, Finance or related discipline.
Successful achievement of a Chartered Professional Accountant (CPA) designation in good standing
Five years of progressive accounting and financial management experience, preferably in the public sector.
A solid understanding of applicable legislation and standards, including reporting and compliance requirements.
Demonstrated leadership skills with a team-oriented management style; at least three years of proven supervisory success.
Excellent organizational skills with demonstrated ability to prioritize, multi task and manage projects.
Proven track record of implementing continuous improvement.
Demonstrated success in project management, with excellent organization skills and the ability to effectively prioritize projects and initiatives.
Exceptional oral and written communication skills.
Experience in a unionized environment is an asset.
Advanced knowledge of accounting software. Proficient in the development, design and use of advanced spreadsheets.
Valid driver’s license.
Ability to work evenings and weekends is expected.
Salary to commensurate with education and experience
This is an Excluded position from the Bargaining unit.
Candidates are requested to submit a detailed resume outlining experience and qualifications by March 31, 2018 to: firstname.lastname@example.org
Please visit our website at: http://www.londonpubliclibrary.ca/
No phone calls please.
The London Public Library will provide accommodation to applicants with disabilities in its recruitment processes upon request consistent with the Ontario Human Rights Code and the AODA regulations.
Applicants for employment, who have been provided with a conditional offer of employment will be asked to provide, at his or her own expense, a satisfactory Police Vulnerable Sector Check and/or Police Information Check, as applicable.
While we appreciate all applications received, only those invited for an interview will be acknowledged. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment.
We are an equal opportunity employer.