Financial Officer/Office Manager
North Salt Spring Waterworks District
Reporting to the District Manager and working closely with the Board of Trustees this is a three-fold position. As Financial Officer the incumbent is responsible for the financial management of the district. District Assessor responsibilities include dealing with ministries and other government agencies and the District’s ratepayers to levy taxes and tolls, and to initiate by-law changes and implementation. While Office Manager responsibilities include the general administration of the district office, management of the office staff, and human resource management for the district.
Initially the incumbent will also fill the statutory role of Corporate Officer responsible for the fiduciary responsibilities of the District; submitting bylaws and annual reports to the Ministry of Municipal Affairs & Housing, keeping the District’s corporate records (minutes, bylaws, etc.) and corporate seal, and other related administrative duties.
We are looking for a service-oriented, multi-tasking person able to work closely and effectively with a small team, who thinks strategically in the short and long-term and is able to grasp and communicate the big picture.
Role specific knowledge, skills and abilities:
- Demonstrated on-the-job leadership experience.
- Demonstrated ability to deal frequently with sensitive situations involving the exercise of utmost tact, discretion, and judgement.
- Exceptional motivation, team building, and interpersonal skills.
- Demonstrated experience and knowledge of accounting principles and practices, human resource principles and practices and generally accepted administrative practices.
- Operational knowledge of the BC Local Government Act and the Improvement District Handbook, the BC Employment Standards Act and other Canadian regulatory standards and legislation.
- Project management skills and the ability to manage multiple projects, both small and large, with diverse objectives and deadlines.
- Ability to deal tactfully, courteously and effectively with the public, staff, and management.
Key Accountabilities/Position Outcomes:
- Provides leadership, technical expertise, and expert advice and support to the organization in the areas of preparation and management of operating budgets, ensuring compliance with all procedural, operational and financial requirements.
- Has a thorough knowledge of relevant legislation (e.g. Local Government Act) pertaining to District operations.
- Excellent communication, customer service, and public relations skills.
- Must be able to effectively establish and maintain working relationships with staff, the Board, sub-committees and/or commissions, contractors and representatives of other districts.
- Provides professional assistance and guidance in the interpretation and requirements of the legislation, letters patent and by-laws relevant to the mandate of the District.
- Actively develops, reviews and implements policies, procedures and practices as necessary to ensure consistent corporate application and appropriate best practices.
- Ensures policies, structures, systems, resources and management practices are in place and effectively support operational initiatives.
- Ensures regulatory compliance including liaison with staff, government agencies and professional consultants to provide technical assistance and guidance to ensure relevant legislation and guidelines are met.
- Works closely with senior staff in the development of budgets and financial processes.
- Works closely with senior staff to determine current operating requirements and leads the preparation of annual and capital budgets, authorizes expenditures, and ensures appropriate budgetary controls in line with corporate standards.
- Ensures the District’s financial obligations are met.
- Provides mentorship and coaching to other administrative staff, supporting them in learning and growth opportunities.
- Uses diplomacy, tact and strong written/verbal communication, presentation and relationship building skills to maintain strong relationships with internal and external partners and stakeholders and ensures a positive message is communicated to the community at large
Diploma or degree in Finance or Business Administration, or other related post-secondary education supplemented by accounting courses and/or at least second year CPA or CMA as well as job specific computer courses, or an equivalent combination of education and experience, and a thorough knowledge of relevant legislation. Ten (10) years office management experience in a small to medium sized office, preferably in a local government environment, including substantial experience in a leadership role. Experience to include budgeting, accounting, office and project administration and human resources management. Experience in asset management and/or purchasing systems an asset, as is experience with iCity financial management software.
We offer a competitive salary and benefits package.
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Closing Date: 3:00 pm – February 16, 2018
Please send your resume and a cover letter stating how your qualifications and experience would meet our requirements to:
Anne Williams, Financial Officer/Office Manager – email@example.com
We thank all applicants for their interest. However, only those selected for an interview will be contacted.