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Payroll Analyst

City of Kingston

History and innovation thrive in Kingston, located at the head of the St. Lawrence River and the junction of the Rideau Canal (a UNESCO World Heritage site). A dynamic city with a sound and diversified economic base - consisting of prestigious public institutions, government bodies, leading healthcare and education facilities, significant tourism and entertainment activity, and a large private sector, Kingston offers the quality of life of a smaller community with the amenities of a major centre. The Intelligent Community Forum named Kingston a Top 7 Intelligent Community in 2014.

File No.: J0217-0411
Job Code: NU357
Type of Position: Full-Time  
Salary Range
: $54,308 - $74,146 / year
Closing Date: Monday, February 27, 2017

Position Summary:

The Payroll Analyst is responsible for the accurate and timely payroll processing for multiple union and non-union employee pay groups.

The Payroll Analyst assists with administrative functions, including but not limited to, data validation, analysis, auditing, producing reports, system testing and responding to payroll related inquiries. The Payroll Analyst works with external and internal stakeholders, develops appropriate protocols, guidelines and processes, and provides superior customer services.


Demonstrate effective planning and organizational skills to meet deadlines and complete quality work. Plan and ensure compliance with related policies and legislation. Maintain and improve data integrity. Maintain HRMS and subsystem data. Help develop new functionality and queries, perform testing, document procedures and training tools, and help implement changes into production including upgrades, fixes and updates. Perform a variety of tasks which are high volume, deadline sensitive, and require sound decision making related to the management of changing priorities.

Perform work to service delivery standards and models:

  • Conduct data entry, audit, validation, analysis, retroactive calculations, gross to net calculation and support payroll and attendance processing;
  • Troubleshoot payroll issues and escalations, process/review journal entries, and assist with year-end activities and departmental projects;
  • Provide advice regarding payroll while ensuring compliance with applicable acts, collective agreements, guidelines and legislation;
  • Maintain and prepare reports from Human Resource Management System (HRMS) and other systems and databases; and
  • Reconcile, prepare and distribute T4s.
  • Communicates information and ideas clearly to individuals and groups. Prepare correspondence.
  • Ensure the customer perspective is a driving force behind decisions and activities. Provide information to employees on payroll related matters. Act as the point of contact for the department while providing excellent customer service.
  • Uses measurement methods to monitor progress toward goals.
  • Participate as a member of a team to move the team toward the completion of goals. Contribute to the efficient and effective delivery of projects and initiatives. 
Qualifications & Competencies:
  • 3 year degree or diploma in Business Administration, Accounting or Human Resources or related field.
  • Payroll Compliance Practitioner (PCP) certification with the Canadian Payroll Association preferred.
  • 3 years related experience with computerized payroll processes.
  • Previous experience working directly with a Human Resources Management System (HRMS), PeopleSoft in a public sector and multi-union environment preferred.
  • Basic knowledge of collective agreements and employment legislation.
  • Required to obtain and maintain satisfactory CPIC (Criminal Record Check) at own expense.
  • Must demonstrate the corporate competencies: Customer Focus, Results Oriented, Integrity and Teamwork. 

Skills, Abilities, Work Demands:

  • Demonstrated knowledge of general accounting principles, payroll and benefits administration, along with related legislation.
  • Excellent analytical skills.
  • Superior computer skills, particularly with HRMS and MS Office.
  • Excellent attention to detail, high level of accuracy, analytical and problem solving skills.
  • Ability to work in a fast paced, deadline driven environment.
  • Strong verbal and written communication skills.
  • Strong customer service skills, including the ability to establish good working relationships with a variety of internal and external clients.
  • Ability to work effectively, independently and as a team member.
  • Organizational and time management skills with a capacity to learn.
  • Demonstrate integrity; adhere to professional standards, regulations and corporate policies and procedures (e.g. Code of Conduct). 
To Apply:

Please apply to Career Opportunities at: 

Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to.

We thank all of those who apply; however, only those selected for further consideration will be contacted.

The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act. 

Payroll Analyst Kingston Ontario

Expiry Date: 2017-02-27
Date Posted: 2017-02-15
Province: Ontario
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